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Mindlab Coaches · Legal

Payments, Refunds and Cancellation Terms

Subscription billing, session escrow, refunds, cancellations, chargebacks, and coach payouts.

Version 2026-08-06.3 · Effective August 6, 2026 · Emergent Mindlab, LLC

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1. Subscriptions

Subscriptions renew automatically each period until cancelled. Monthly plans renew monthly; annual plans renew annually and are billed up front at the published annual discount. There is no free trial. Prices are shown before purchase and exclude taxes unless stated. We may change pricing prospectively with notice before your next renewal.

Cancelling stops the next renewal and keeps your access through the end of the paid period. Upgrades take effect immediately and are prorated. Downgrades take effect at the next renewal. Except where required by law, subscription fees already paid are non-refundable.

2. Session payments and escrow

Session payments are captured at booking and held until the session is completed, after which funds are released to the Coach's earnings ledger. If a payment is declined or fails verification, the booking is voided and any authorised amount is released automatically.

3. Cancellations and refunds

Each Coach publishes a cancellation window (24 hours by default). A Client who cancels inside their Coach's window is eligible for a full refund of the session price. Cancellations outside the window, no-shows, and late arrivals are at the Coach's discretion and may be non-refundable. If a Coach cancels or fails to attend, the Client receives a full refund. Refunds return to the original payment method and typically settle in 5–10 business days.

4. Chargebacks

Contact us before disputing a charge with your bank. Filing a chargeback without first using the refund process is a breach of the Terms; we may suspend the account, recover the disputed amount and any processor fee, and provide evidence to the card network. Fraudulent chargebacks may be referred to collections.

5. Platform fees and payouts

We deduct a platform service fee from session payments and pay the balance to the Coach through a connected payout account. Coaches must complete identity and bank verification with the payout processor before receiving funds. Payouts may be delayed or held where verification is incomplete, where a dispute or refund risk exists, or where required by law. We are not a bank and hold no funds as a deposit-taking institution.

6. Taxes

Prices exclude applicable taxes unless stated. We may collect and remit taxes where required. Coaches are solely responsible for their own income and business taxes and for issuing any invoices or tax documents their jurisdiction requires.

7. Failed payments and dunning

If a renewal fails, we retry and place the account into a grace period with an in-app notice and email reminders. If payment is not resolved by the end of the grace period, paid features are suspended and the subscription may be cancelled. Reactivating restores access from the date of successful payment.

8. Joint offerings and revenue splits

A joint offering is sold to the Client at a single published price. When payment is released from escrow, the gross amount and the platform service fee are allocated between the collaborating Coaches according to the revenue shares saved on that offering at the time of booking, and posted as separate lines in each Coach's earnings ledger. Where a share produces a fractional cent, the rounding remainder is allocated to the first collaborator so that the allocated total always equals the amount the Client paid.

Each collaborating Coach is paid to that Coach's own verified payout account and is separately responsible for the taxes on that Coach's share. A refund, chargeback or reversal on a joint booking reverses every line of the split proportionally; where a Coach's balance is insufficient, we may recover the amount from future earnings.

Changing a split affects future bookings only. We are not a party to, and will not adjudicate, any private agreement between Coaches about how a split should have been set.

Questions about this document? Contact legal@mindlabcoaches.com. © 2026 Emergent Mindlab, LLC. All rights reserved.

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